Friends Organisations Policy

1.0  Purpose

This policy outlines the relationship between Council and the Friends Organisations.

2.0  Background

Friends Organisations exist to support Council activities/sites with fund-raising, provide support and feedback to professional staff and assist in promoting the use and appreciation of the facilities/sites.  They are a very much appreciated group of volunteers.

Current Friends Organisations include:

  • Friends of Aigantighe
  • Friends of the Library
  • Friends of the Theatre Royal
  • South Canterbury Historical Society (supporting the SC Museum)

*Friends of the Botanic Gardens is currently in recess.

3.0  Key Definitions

  • Friends Organisation – a group of volunteers independent of Timaru District Council with a particular interest in the facility or site they support, who work alongside staff to grow the use and appreciation of that facility or site, and fund-raise for some non-budgeted items.

4.0    Policy

  1. All members of Friends organisations are volunteers. No wages, fees or honorarium are paid to the volunteers.  No staff entitlements are applicable to the volunteers.
  2. Friends will nominate a key liaison person whose role is to keep management up to date with Friends plans.
  3. While staff will endeavour to accommodate the requests of Friends, these will be addressed by mutual agreement regarding costs, availability and suitability.
  4. Any management decision is final as management is responsible for the operation of the facility.
  5. There are no restrictions on new Friends Organisations being formed after discussion with appropriate Council staff.

Adopted Community Development Committee 22 March 2016