The Annual Plan is a one year summary of Council’s intended work programme for the year beginning 1 July 2019. It outlines what the Council is planning to do, including financial information such as costs and funding.
The Plan is based on Year Two of the 2018 - 28 Long Term Plan (LTP). Budgets and projects have been reviewed and this has resulted in a few changes – some ups and downs in the costs and changes to the timing of some projects. These changes will be highlighted in the Plan.
Council and Community Boards considered and approved the draft budgets and projects in February/March 2019. For 2019/20 there were no major changes identified to what was decided as part of the LTP 2018-28. As a result, the Council decided not to hold a formal consultation process this year.
The final Annual Plan and Budget will be considered for adoption at a Council meeting on 25 June 2019.
However we are always keen to hear what you think:
- Are there any big issues you think Council should be addressing?
- Are there any projects you believe Council should be considering?
- Are there things you think Council should be doing more, or less of?
You can read about what is planned for 2019/20 below:
- Annual Plan 2019/20 Information publication (pdf, 1.3 MB updated 08-May-2019)
- Proposed 2019 2020 Fees and Charges.pdf (pdf, 690.1 KB updated 08-May-2019)
- Summary of Council Activities and planned capital projects (pdf, 520.2 KB updated 08-May-2019)
Annual Plan - Frequently Asked Questions
What’s the Annual Plan?
All local authorities are required to prepare an Annual Plan under Section 95 of the Local Government Act 2002.
Annual plans are produced for the years between Long-Term Plans (LTP), with the LTP setting the longer term strategic direction.
The annual plan is a one-year snapshot of Council’s intended work programme for the year. It outlines what the Council is planning to do, and any changes to the relevant year of the Long Term Plan, including financial information such as costs and funding and rates.
Annual plans are based on the relevant year of the Long Term Plan, and give us the opportunity to refresh information and budgets for the coming year, and include the setting of rates. They also highlight any changes to the Annual Plan for that particular year.
How does the council planning process work?
Every three years – part way through each election term – the council is required to develop and adopt a long-term plan. The first year of each LTP represents the Annual Plan for that year. In the years between long-term plans, annual plans are produced. These outline any changes to the LTP work programme and budget.
At the end of each year, an annual report and summary annual report is produced. These let the community know about what’s been achieved and how we have performed, as well as anything that hasn’t quite gone to plan or anything unexpected that's come up.
Why can councils choose not to consult on annual plans?
A series of amendments were made to the Local Government Act 2002 (the Act) in 2014 to encourage new ways of consulting and communicating with the community.
One of these amendments removed the requirement for councils to formally consult “if there are no significant or material differences to the content of the long-term plan”. This now makes formal consultation on proposed annual plans exceptions-based – that is, if there are no significant changes Council is not legally required to consult.
An annual plan that includes an overview of any minor changes in costs (along with all other information required under Part 2 of Schedule 10 of the Act) must still be prepared and adopted by council resolution before 30 June.
How do we decide what is significant?
Section 5 of the Local Government Act 2002 (the Act) describes “significance” as the degree of importance of any issue, proposal, decision, or matter, as assessed by the local authority, in terms of its likely impact on, and likely consequences for:
- the district or region
- anyone likely to be particularly affected or interested
- the capacity of the local authority to perform its role, and the financial and other costs of doing so.
Section 5 also describes “significant” as any issue, proposal, decision, or other matter having a “high degree of significance, that is:
- significant or material variations/departures from the financial statements or funding impact statement in the long-term plan
- significant new spending proposals, and the associated costs, or
- substantial delays to, or cancellation of, significant projects, and associated implications.
The Council is required to have a Significance and Engagement policy under Section 76AA of the Local Government Act 2002. The Policy is reviewed every three years as part of long-term plans.
Significance covers more than just a financial impact, and sometimes items with low value but that have high public interest can be significant.
Significance is ultimately determined by the elected members.
What’s the difference between formal consultation and engagement?
Consultation involves receiving public feedback on proposals, and is one form of engagement. The Council regularly consults with the community through processes such as the long-term plan, which determine Council’s strategic direction, as well as how it sets budgets and prioritises projects.
The Council will consult with the community about significant decisions following the principles set out in Section 82 of the Act. The Council can also decide to consult at any time on a decision, where it considers that appropriate. For most Council decisions, there is no express requirement to consult the public, but we will consider people’s views and preferences.
Engagement is a broader and ongoing process of sharing information with the community and seeking its feedback, with the purpose of involving the community in the process of decision making. This may or may not include a more formal consultation process.
What if I want to let the Council know my views, and it’s not part of a formal consultation?
We are happy to receive feedback at any time throughout the year, not just at annual plan time.
Please get in touch if you want to share your ideas, have some positive feedback about our staff, or have something you are not so happy about.
You can also use the App Snap-Send-Solve, available via the Apple App store or Android’s Google Play.
Publish Date: 08 May 2019