Community Boards Functions,Duties & Powers Policy

1.0    Purpose

Three Community Boards were (re)established as part of the Representation Review in 2013 and formally recognised by a Local Government Commission Determination dated 8 April 2013.  This policy outlines the functions, duties and powers of the Boards as determined by the Timaru District Council.

2.0    Background

To enable the Temuka, Pleasant Point and Geraldine Community Boards to achieve their purposes as set out in Section 52 of the Local Government Act 2002.

To more clearly define the role of the Community Boards, the Council, pursuant to the provisions of Section 53 of the Local Government Act 2002, resolved that the functions, duties and powers of the Temuka, Pleasant Point and Geraldine Community Boards shall be as defined in this policy.

3.0    Key Definitions

Community Board – As defined by Section 5 of the Local Government Act 2002.

  • As determined by the Local Government Commission, there are three communities in the Timaru District represented by Community Boards:
    • Geraldine community, comprising the area of the Geraldine Ward
    • Pleasant Point Community, comprising the area delineated on SO Plan 19946 deposited with Land Information NZ
    • Temuka Community, comprising the area delineated on SO Plan 19949 deposited with Land Information NZ

4.0    Policy

1. Functions and Duties

a. To consider and report on all matters referred by the Timaru District Council, or any matter of interest or concern to the Community Boards;

b. To provide an overview of Council activities within the respective Community Board area;

c.  To provide input into Council’s Budget process relating to expenditure in the particular Community Board area and to prioritise items where appropriate;

d. To communicate with community groups in the  Community Board area:

  • (i) to convey to Council the views of the residents in the community; and
  • (ii) to convey to community groups the aims, objectives, and activities of the Council and the Boards.

2. Powers

The Boards shall have the power:

a. To request a report from Council officers to enable the Boards to undertake any of their functions;

b. To make recommendations on appropriate policy issues to be referred to the Council or the appropriate Standing Committee as determined by the Chief Executive or Group Manager;

c. Where a community rate has been established, to determine how the monies so collected will be spent, in accordance with legislation; and

d.To make recommendations to the Public Trustee on Thomas Hobson Trust grant applications.

3. Other functions

To carry out such other functions, duties and powers as may be delegated to the Community Boards from time to time by Council.

4. Recommendations

a. Community Board recommendations shall either be referred to the appropriate officer (for investigation/action or a report); or be submitted to the appropriate Standing Committee, as determined by the Chief Executive or Group Manager.

b.Items referred to Standing Committees from community board meetings must include an explanation or short report on the recommendations.


Adopted Policy & Development Committee 9 February 2016